Another Macros Script for saving tons of emails into a standardize format

I honestly was passed down some of the code in this script so I am not sure who to give the original credit too!

I modified it to include both emails and meeting requests and error out if neither is acceptable. Added another cleanse group, saved the file in the following format (Project# SenderName DateTimeReceived Subject.msg)

If the senders name was not available (which is the case in some situations) it pulls the last 11 characters and creates a string to save it to when referenced.

Default save folder is C:\

If anyone can find the original poster please leave a comment below!

Enjoy!



Sub MASS_SAVE()
    Dim Mitem
    Dim prompt As String
    Dim name As String
    Dim Nname As String
    Dim Exp As Outlook.Explorer
    Dim sln As Outlook.Selection
    Dim saveSubject As String
    Dim senderName As String
    Dim senderCheck As String
    Dim msg As Object
    Dim timeSent As String

    Set Exp = Application.ActiveExplorer
    Set sln = Exp.Selection
   
    If sln.count = 0 Then
        MsgBox "No objects selected."
    Else
        myPath = BrowseForFolder("C:\")
        Set Mitem = Outlook.ActiveExplorer.Selection.Item(1)
 
        Nname = InputBox("Please enter in the Project #")

        For Each Mitem In sln
     
            If TypeName(Mitem) = "ReportItem" Or TypeName(Mitem) = "MailItem" Or TypeName(Mitem) = "MeetingItem" Then
       
                saveSubject = Mitem.Subject
               
                If Nname = "" Then
                    name = Mitem.Subject
                Else
                    name = Nname
                End If
               
                ' Cleanse illegal characters from subject... :/|*?<>" etc or sharepoint wont have it!
                name = Replace(name, "<", "(")
                name = Replace(name, ">", ")")
                name = Replace(name, "&", "n")
                name = Replace(name, "%", "pct")
                name = Replace(name, """", "'")
                name = Replace(name, "´", "'")
                name = Replace(name, "`", "'")
                name = Replace(name, "{", "(")
                name = Replace(name, "[", "(")
                name = Replace(name, "]", ")")
                name = Replace(name, "}", ")")
                name = Replace(name, "  ", "_")
                name = Replace(name, "   ", "_")
                name = Replace(name, "  ", "_")
                name = Replace(name, "..", "_")
                name = Replace(name, ".", "_")
                name = Replace(name, "__", "_")
                name = Replace(name, ": ", "_")
                name = Replace(name, ":", "_")
                name = Replace(name, "/", "_")
                name = Replace(name, "\", "_")
                name = Replace(name, "*", "_")
                name = Replace(name, "?", "_")
                name = Replace(name, """", "_")
                name = Replace(name, "__", "_")
                name = Replace(name, "|", "_")
               
                saveSubject = Replace(saveSubject, "<", "(")
                saveSubject = Replace(saveSubject, ">", ")")
                saveSubject = Replace(saveSubject, "&", "n")
                saveSubject = Replace(saveSubject, "%", "pct")
                saveSubject = Replace(saveSubject, """", "'")
                saveSubject = Replace(saveSubject, "´", "'")
                saveSubject = Replace(saveSubject, "`", "'")
                saveSubject = Replace(saveSubject, "{", "(")
                saveSubject = Replace(saveSubject, "[", "(")
                saveSubject = Replace(saveSubject, "]", ")")
                saveSubject = Replace(saveSubject, "}", ")")
                saveSubject = Replace(saveSubject, "  ", "_")
                saveSubject = Replace(saveSubject, "   ", "_")
                saveSubject = Replace(saveSubject, "  ", "_")
                saveSubject = Replace(saveSubject, "..", "_")
                saveSubject = Replace(saveSubject, ".", "_")
                saveSubject = Replace(saveSubject, "__", "_")
                saveSubject = Replace(saveSubject, ": ", "_")
                saveSubject = Replace(saveSubject, ":", "_")
                saveSubject = Replace(saveSubject, "/", "_")
                saveSubject = Replace(saveSubject, "\", "_")
                saveSubject = Replace(saveSubject, "*", "_")
                saveSubject = Replace(saveSubject, "?", "_")
                saveSubject = Replace(saveSubject, """", "_")
                saveSubject = Replace(saveSubject, "__", "_")
                saveSubject = Replace(saveSubject, "|", "_")
               
                If TypeName(Mitem) = "MailItem" Then
               
                    senderCheck = "/O=EXCHANGE"
                   
                    senderName = Mitem.sender
                   
                    timeSent = Mitem.ReceivedTime
                   
                    If Left$(senderName, 11) = senderCheck Then
                   
                        senderName = Right$(Mitem.sender, 11)
                       
                    Else
                       
                        senderName = Mitem.sender
                   
                    End If
               
                ElseIf TypeName(Mitem) = "MeetingItem" Then
               
                        senderCheck = "/O=EXCHANGE"
                   
                        senderName = Mitem.senderName
                       
                        timeSent = Mitem.ReceivedTime
                   
                    If Left$(senderName, 11) = senderCheck Then
                   
                        senderName = Right$(Mitem.sender, 11)
                       
                    Else
                       
                        senderName = Mitem.senderName
                   
                    End If
               
                ElseIf TypeName(Mitem) = "ReportItem" Then
               
                        senderName = "Read Receipt"
                       
                        timeSent = Mitem.CreationTime
               
                Else
               
                    MsgBox "Unknown mail type....ERROR"
                   
                    'senderName = ""
                   
                    'MsgBox senderName, vbCritical, "Sender Name"
                   
                    'variable111 = Mitem.CreationTime
                   
                    'MsgBox variable111, vbApplicationModal, "Creation Time"
                   
                End If
               
               
                If myPath = False Then
               
                    MsgBox "No directory chosen !", vbExclamation
                   
                Else
               
                    Mitem.SaveAs myPath & "\" & "Project#" & name & " " & Left$(senderName, 20) & " " & Format(timeSent, "MM-DD-YY HHMM") & " " & Left$(saveSubject, 40) & ".msg", olMSG
               
                End If
               
            Else
           
                MsgBox "A message was not saved because it does not match an EMail format."
               
            End If
       
        Next Mitem
 
    End If
       
MsgBox "Export Complete!", vbOKOnly, "Export Status"

End Sub

Function BrowseForFolder(Optional OpenAt As Variant) As Variant
     'Function To Browse for a user selected folder.
     'If the "OpenAt" path is provided, open the browser at that directory
     'NOTE: If invalid, it will open at the Desktop level
    Dim ShellApp As Object
     'Create a file browser window at the default folder
    Set ShellApp = CreateObject("Shell.Application"). _
    BrowseForFolder(0, "Please choose a folder", 0, OpenAt)
     'Set the folder to that selected. (On error in case cancelled)
    On Error Resume Next
    BrowseForFolder = ShellApp.self.Path
    On Error GoTo 0
     'Destroy the Shell Application
    Set ShellApp = Nothing
     'Check for invalid or non-entries and send to the Invalid error
     'handler if found
     'Valid selections can begin L: (where L is a letter) or
     '\\ (as in \\servername\sharename. All others are invalid
    Select Case Mid(BrowseForFolder, 2, 1)
    Case Is = ":"
        If Left(BrowseForFolder, 1) = ":" Then GoTo Invalid
    Case Is = "\"
        If Not Left(BrowseForFolder, 1) = "\" Then GoTo Invalid
    Case Else
        GoTo Invalid
    End Select
    Exit Function
Invalid:
     'If it was determined that the selection was invalid, set to False
    BrowseForFolder = False
End Function

An Outlook Quirk

I discovered a slight bug recently when designing a new signature for our company that I would never had caught in a million years of troubleshooting and is testament to how hard it is to make a perfect application/design.

After setting up tables, images, fighting outlooks lack of support for certain layouts in versions previous to 2013 I thought I had done it all. I checked, printed, sent and printed some more and everything was in great shape. Then I roll out to my first beta group, and man did something so strange happen.

Our CEO has multiple monitors and as such small print can definitely be hard to see way out in the corners, so he has increased the OS rendering 125%. I've seen people do this before, but I have never seen it effect Outlook like it has now. He runs 2013, and every time he sends an email out with the new signature 2 of the 4 images increase in size by 25%. We have compared them to the others, and can not find anything different. It's amazing but so frustrating at the same time. I have yet to find a solution to this issue other than changing the screen back to 100%, but there has to be something that's different....right?

Well after a few hours of prodding I was able to figure it out. The issue seems to only happen when the image has Inline Word Wrapping turned on. Setting it to Top/Bottom seems to fix the image blowup for good.